Workflow optimization is a term that gets thrown around a lot in the technology world these days. But really how many people even know what a workflow is, let alone why they need to optimize it?! In plain, non-techy speak, a workflow is how you do an everyday task. In the case of my customers, a workflow would simply be how they scan and file their documents, or how they distribute papers to employees in their organization.
So now that we understand what a workflow is here comes the bigger question: why do we need to optimize it? Most companies already use their copiers to scan their documents into their computers or emails which allows them to rename them and move them to their client folders. Isn't that already efficient? The answer to that is NO! Technology has improved to the point where organizations can scan, name, and place documents directly into their client folders right from their machines without all the extra steps. This is called optimizing your workflow! It's all about allowing the technology to work for you so that you have more time to do your important tasks!
By simplifying your workflows you can save quite a bit of valuable time while also insuring that your documents are filed away correctly for easy retrieval. In today's work environment, time is a valuable resource. What would you do if you found yourself with an extra hour each week because you simplified your everyday tasks?